Property Management
Made Effortless
The all-in-one platform for property owners. Manage tenants, track payments, handle maintenance, and grow your portfolio — from a single dashboard.
The all-in-one platform for property owners. Manage tenants, track payments, handle maintenance, and grow your portfolio — from a single dashboard.
AediFlow brings together 35+ powerful modules designed specifically for property owners and managers.
Manage all your residential and commercial properties from one dashboard. Track occupancy, rental prices, EPC ratings, and availability status for every unit.
Visualise your entire portfolio on a geographic map with clustering. Quickly locate properties, view key details, and navigate to any unit with a single click.
Upload, store, and view floor plans for every property. Easily reference layouts during inspections, renovations, or when onboarding new tenants.
Monitor EPC energy performance scores across your portfolio with colour-coded A+ to G ratings. Identify properties that need efficiency improvements.
Track which properties are available, occupied, or under maintenance. Quickly assign vacant units to approved candidates and manage listing status.
Specialised tools for managing apartment buildings and co-owned properties. Track individual units, manage shared costs, and maintain co-owner records.
Comprehensive tenant records with contact details, income information, payment history, lease status, pet policy, and emergency contacts — all in one place.
Evaluate prospective tenants through a structured three-phase screening process. Collect applications, review documents, and make informed decisions.
Guide new tenants through a step-by-step onboarding workflow. Ensure every document is signed, every key is handed over, and nothing falls through the cracks.
Monitor rent payments in real-time with monthly status overviews. Instantly see who has paid, who is overdue, and follow up with a single click.
Generate and manage both incoming and outgoing invoices with full VAT handling. Create professional invoices and keep your financial administration in order.
Detailed revenue analysis, expense breakdowns, occupancy rates, and trend charts. Understand your portfolio's financial health at a glance with interactive dashboards.
Generate customisable financial reports and export them for your accountant or tax advisor. Filter by property, period, or category and download in multiple formats.
A complete ticketing system for maintenance requests across six categories: plumbing, electrical, HVAC, structural, appliance, and general. Four priority levels ensure urgent issues get immediate attention.
Track every work order through a nine-step workflow from initial report to final completion. Assign contractors, log progress, and close out jobs with full documentation.
Conduct detailed entry, exit, and interim inspections with room-by-room documentation. Capture photos, record meter readings, and generate comprehensive inspection reports.
Overview of all active, pending, and expired contracts. Monitor lease durations, upcoming renewals, and expiration dates so you never miss a deadline.
Create and reuse customisable contract templates. Generate professional PDF contracts pre-filled with property and tenant data, ready for signature.
Centralised storage for all property documents: PDFs, Word files, Excel sheets, images, videos, and blueprints. Organised by property and document type.
Scan physical documents using built-in OCR technology. Automatically extract text from paper contracts, invoices, and letters and store them digitally.
Track insurance coverage for every property. Store policy details, monitor expiration dates, and ensure all your assets remain properly insured.
Built-in instant messaging between owners, tenants, and contractors. Messages are delivered in real-time via WebSocket connections and kept in a searchable history.
Track all email correspondence related to your properties. Keep external communication centralised alongside your internal messages for a complete audit trail.
Manage property owners with detailed profiles including management fees, repair mandates, and portfolio overviews. Perfect for agencies managing on behalf of multiple owners.
Manage your team members with role-based access control. Assign admin, manager, or agent roles to control what each team member can see and do.
Maintain a database of contractors across eight specialties: electrician, plumber, painter, carpenter, locksmith, HVAC technician, cleaner, and general maintenance.
Manage your supplier network across ten categories: heating, plumbing, electrical, security, cleaning, notary, insurance, and more. Track contacts, rates, and availability.
Get AI-driven insights and recommendations for your property portfolio. From optimising rental prices to predicting maintenance needs, let smart technology work for you.
Log and track time spent on property-related tasks and interventions. Monitor staff and contractor hours for accurate billing and productivity insights.
Full audit trail of all system activities. Track who did what and when for complete accountability, compliance reporting, and dispute resolution.
Built-in privacy statement and cybersecurity policy management. Ensure your platform meets GDPR and other regulatory requirements out of the box.
Access AediFlow from any device. The full-featured desktop web app is your command centre, while the mobile-optimised app keeps you productive on the go.
Toggle between light and dark themes for comfortable use in any environment. Your preference is remembered across sessions.
Have a question or want to learn more about AediFlow? We'd love to hear from you.